The minutes of board meetings are a crucial element of governance. They not only serve as an account of decisions and discussions, but they also act as an official document in the event of litigation. It’s important to make sure that the minutes are correct. A poorly written set can have gaps that could make you liable. The good news is that a clear and concise body section is easy to create with the right tools and procedures.
In general the majority of cases, your notes should not be a source of opinions or interpretations regarding what took place. Also, you should be sure to include all key decisions and actions including any follow-up work that has been agreed upon. Additionally, make sure to capture all attendance details and the list of attendees who aren’t voting (such as guests or consultants) in your board minutes, and note whether they’re there in person, by phone, or online.
Include the date, the time, and the location of the meeting. It’s beneficial to include the type of meeting https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin in addition to whether it’s a normal, annual, or special board meeting. You should also note the quorum present in addition to any details regarding how the meeting was held and the date it was held. You do not have to record whether anyone voted for or against a particular motion. However, it is important to keep track of the vote and its result. In some cases the board might have to discuss sensitive or private issues in closed sessions. These conversations will be recorded.